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OptiMax works with Baseline to give you visibility into your monthly telecom spend and control over telecom invoice processing and auditing, dispute management, contract management, service procurement and telecom inventory management.
With a comprehensive Telapprise Baseline report in hand, you can take maximum advantage of OptiMax, which streamlines resource intensive tasks with automation and provides you with actionable intelligence necessary to make informed telecom decisions, cut waste and optimize resources.
Telecom Inventory Management
Multiple telecom bills from multiple carriers make it difficult to manually manage telecom inventories effectively. With OptiMax, you don’t have to waste time on inventory management. With all your telecom information stored in real time in an up-to-date inventory database, inventory reports accurately reflect the entire company’s current telecom expense and contract structure.
Contract Management
With OptiMax, we negotiate telecom contracts for you, based on strong experience and in-depth competitive knowledge. We’ll inform you when you can improve your rates or services through a timely contract renewal. And we’ll help you manage costly evergreen contract renewals to maximum advantage. We’ll also track contract rates to ensure that you receive appropriate discounts on volume-based contracts.
Telecom Invoice Processing and Dispute Management
To reduce telecom invoice handling, OptiMax directly imports telecom billing data into a centralized system, testing each invoice against a broad range of criteria, including date, duplication, numbering, vendor information, contract rates, and more. Using OptiMax, we verify your month-by-month statements against actual services, contracted rates, and telecom inventory. You not only improve accuracy and reduce costs, you save valuable staff time.
OptiMax also tracks billing discrepancies and manages the dispute process for you. Individual line items of the invoice summary are compared to services inventory, contracted rates and previous month’s charges as they are entered into the system. Telecom dispute management includes tickets that are generated automatically, capturing the user, vendor, account number, invoice number and a specific description of each occurrence.
Tickets & Projects
Reports from OptiMax enable you to reduce costs associated with telecom infrastructure by understanding irregularities in vendor billing. Telapprise can quickly determine:
- Which vendor has the highest rate of telecom billing disputes versus percent of spend?
- How many exceptions are there between invoice data and inventory data?
- What events cause telecom billing errors to increase?
- Which vendors are the least problematic to work with?
- What is the cost distribution of services, vendors and locations?
- The amount over or under billed on a monthly basis.
Programmable dashboards display invoice data results and trends to provide you with a clear telecom cost analysis.
Telecom Procurement
Managing ongoing telecom expenses requires a firm grasp on procurement. OptiMax makes it easy. We make sure that your services are ordered correctly, with the best rates and contract available. This helps your company improve spend compliance and maximize savings by eliminating maverick or off–contract purchases. As a result, you can order services confidently, maintaining centralized control over preferred suppliers and negotiated rates.
Call 408.256.4100 today for a free consultation.
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