OPTIMAX

Maximum Control, Optimal Results

Telapprise OptiMax helps you control costs through effective management of telecom expenses and resources. OptiMax works with Baseline to give you visibility into monthly telecom spend, giving you greater control over:

• Invoice processing and auditing
• Dispute resolution
• Contract management
• Service procurement
• Inventory management

With a comprehensive Telapprise Baseline report in hand, you take full advantage of OptiMax, streamlining resource intensive tasks with automation and providing the actionable intelligence necessary to make informed decisions, cut waste and optimize resources.

Real Time, Accurate Inventory Management

Multiple bills from multiple carriers make it difficult to effectively manage telecom inventories. With OptiMax, you don’t have to waste time on inventory management. With all your telecom information stored in real time in an up-to-date inventory database, inventory reports accurately reflect the entire company’s current telecom expense and contract structure.

Simplified Invoice Processing and Dispute Management

OptiMax directly imports telecom billing data into a centralized system, testing each invoice against a broad range of criteria, including date, duplication, numbering, vendor information, contract rates, and more. Using OptiMax, we verify your month-by-month statements against actual services, contracted rates, and telecom inventory. You not only improve accuracy and reduce costs, you save valuable staff time.

 

OptiMax also tracks billing discrepancies and manages the dispute process for you. Individual line items of the invoice summary are compared to services inventory, contracted rates and previous month’s charges as they are entered into the system.

Detect Billing Errors

OptiMax enables you to reduce costs associated with telecom infrastructure by revealing irregularities in vendor billing. The Telapprise team can quickly determine monthly overbillings and the cost distribution among service types, vendors or locations. Programmable dashboards display invoice data results and trends to provide you with a clear, ongoing telecom cost analysis.

Tracking Orders and Contracts

OptiMax ensures that services are ordered correctly, with the best rates and contracts available. More importantly, OptiMax connects orders to billing so your company can improve spend compliance and maximize savings by eliminating maverick or off–contract purchases. As a result, you can order services confidently, maintaining centralized control over preferred suppliers and negotiated rates.

Leveraging Technology to Reduce Costs

OptiMax combines business process outsourcing with a web-based Telecom Expense Management (TEM) SaaS (Software as a Service) application. This allows you to reduce administrative processes and improve productivity without costly software and/or hardware implementation and maintenance. The benefits to you include:

• Cost – minimal up-front investment
• Accessibility – access information anytime, anywhere via the web
• Ease of implementation – implement in as quickly as 30 days
• Systems integration – no interference with existing applications; works in any network environment
• Maintenance – software maintenance, troubleshooting and operation administration are included
• Up-to-date – free upgrades give users instant access to new technology and functionality
• Bill loading – all implementations include monthly loading of invoice information

 

Call 1.877.222.8266 or email us today for a free consultation.